Keep McIntosh Beautiful By-Laws


Article I – Name

The name of this organization shall be Keep McIntosh Beautiful, with its principal place of business in McIntosh County Georgia.

Article II – Purpose


The purpose of this organization shall be charitable and educational within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1954 as amended and to promote public interest in the general improvement of the environment of  McIntosh County to initiate, plan, direct and coordinate programs for litter control and solid waste management for the community on a sustainable basis, to implement and maintain the Keep America Beautiful goals and to study, investigate and develop plans for improving the health, sanitation, safety and cleanliness of McIntosh County by beautifying the streets, highways, alleys, river and stream banks, lots, yards, and other similar places in the said City and County, to aid in the prevention of fires, diseases, and other casualties by the removal and elimination of trash and other debris from the streets, highways, alleys, lots, yards and other similar places; to encourage the placing, planning and/or preservation of trees, flowers, plants, shrubbery and other objects or ornamentation in said City and County; to protect song birds and other water fowl, advise and recommend plans to other agencies of the said City and County of the environment of  McIntosh County.


Article III – Membership

Section 1.   Membership:  There shall be 6 classes of membership in Keep McIntosh Beautiful.

Section 2.   Dues:  Dues shall be in the sum of $25 dollars per year individual membership; $35 dollars per year family membership; $100 Bronze; $250 Silver;  $500 Gold; $1,000 and above Platinum.

Section 3.   Meetings: Membership meetings shall be held annually during June at a time and place to be designated by the Board.

Article IV – Board

Section 1.   The governing body of Keep  McIntosh Beautiful shall be vested in the Board of Directors.   The number not to exceed 16 or less than 7 members.   The Board shall be responsible for the management of its affairs and the direction of its work and control.   The Board shall have full power and authority to promote the objectives for which the Keep McIntosh Beautiful is organized.

Section 2.  Rules:  The Board shall enact such rules and regulations as may be deemed necessary to conduct the business of Keep McIntosh Beautiful so long as they are not inconsistent with these Bylaws.

Section 3.   Meetings:  The Board shall meet quarterly.  Special meetings of the Board may be called by the President, or on petition of at least four Board members.  Six Board members shall constitute a quorum.

Section 4.   Notice of Meetings:  Notice of the meetings of the Board or Executive Committee meetings shall be e-mailed to the members at least five days prior to the meeting.

Section 5.  Committee Action:  Except for the Executive Committee as set out below the Board shall pass upon all actions of all committees.

Section 6.  Election:  The Board members shall be nominated by the Nominating Committee and elected by a majority vote at the last meeting of the Board of the year.   The Board shall have the power to fill all vacancies on the Board for an un-expired term of office at time that the vacancy occurs.

Section 7.    Term of Office:  Elected Board Members shall serve for a term of three years.   It is the sense of                 this section that one-third of the appointed members of the Board shall retire on June 30th of each year.


Article V – Officers

Section 1.   Term of Office:  The four officers, President, Vice President, Secretary, and Treasurer shall be elected form the existing Board for a term of one year beginning on July 1st of each year and ending on June 30th the following year.

Section 2.    President:  The President shall preside at all meetings of the Board.   The President shall perform all duties incidental to the office and advise such action as may be deemed likely to increase the objectives of the Board.

Section 3.   Vice President:  The Vice President shall act in the absence of the President; and in the absence or disability of the four officers named, a member of the Board shall be chosen to act temporarily.

Section 4.   Secretary:  The Secretary shall keep the records, the minutes of the meeting, a roll of the attendance; shall notify officers, and committee chairpersons of meeting time and place, shall send out proper notices of all call meetings, and of other meetings when necessary.

Section 5.   Treasurer:  The Treasurer shall authorize the paying of monies on such approvals and signatures as the Board may determine; shall be responsible for the maintenance of adequate books of account; shall present periodic financial statements of receipts and expenditures; for the year accompanied by a balance sheet and an income and expense statement audited by an independent public accountant.

Article VI – Committees

Section 1.  Executive Committee:  The Executive Committee shall have the power of the Board between meetings of the Board, except, that it may not modify any action taken by the Board.   It shall be composed of the officers and the standing sub-committee chairpersons of Keep McIntosh Beautiful at the time of their election and/or appointment.   The Executive Committee shall meet between meetings of the Board at a time and place to be determined by the committee.   One-third of all members of the Executive Committee present in person shall constitute a quorum.  Other meetings may be called by the President or upon petition of one-third of the members of the Executive Committee.

Section 2.   Nominating Committee:  The Nominating Committee shall consist of  the Vice-President  and 3 board members appointed by the President. The Nominating Committee shall be appointed by September meeting and will present its slate of members at the November Board meeting for election.


OPTION 1 for Standing Committees:

Section 3.   Standing Committees:  All actions by standing committees that commit the organization to an action must be approved by the Board of Directors.  This approval may be granted by specific funding in the budget or by presentation and approval by the Board.

The following standing sub-committees shall operate under Keep McIntosh Beautiful: TBD

                  (List committees and detailed statement about committee function)

Article VII – Executive Director/Coordinator

The Executive Director/Coordinator shall be appointed by and responsible to the Board for the overall administration of Keep McIntosh Beautiful and the implementation of policies, procedures and programs as determined by the Board.   The Executive Director/Coordinator shall be the chief administrator of the organization.   The Executive Director/Coordinator shall have general supervision over all employees and perform such duties as may be incidental to his/her office, subject to the discretion of the Board.

Article VIII – Amendments

The Board may amend these bylaws either by mail/electronic mail ballot or at any meeting of the Board at which a quorum is present, provided that the proposed amendment is inserted in the notices of such meeting.


Article IX – Parliamentary Authority

Any rules of parliamentary procedure not covered by these Bylaws shall be governed by the latest edition of “Robert’s Rules of Order.”

Article X – Dissolution

In the event of dissolution, the residual assets of Keep McIntosh Beautiful will be turned over to one or more organizations which themselves are exempt as organizations in Section 501(c)(3) and 170(c)(2) of the Internal Revenue Code of 1954 or corresponding section of any prior or future law, or to the Federal, State, or local government for exclusive public purpose related to litter prevention, beautification and the community improvement or the minimization of solid waste.

Revised 07-21.2014